Entries that feed the books
- Kharcha (expenses), with owner drawings kept separate
- Bank deposits and withdrawals, and card sales
- Transfers between cash and bank
- Qarza and Wasuli from your credit customers
- Purchases with invoiced and received litres
Reports your accountant will recognise
| Report | What it answers |
|---|---|
| Daily sales report | What did each nozzle sell and how was it collected? |
| Cash book and bank book | Where is the cash and what moved in the bank? |
| Party ledger and party balances | Who owes us, and what is behind each balance? |
| Expenses (Kharcha) | Where did the running costs go? |
| Profit and loss | Did the pump make money in this period? |
| Balance sheet | What does the pump own and owe? |
| Sales and purchases | How many litres and rupees in and out? |
| Monthly performance and profit trend | Is the pump improving month on month? |
| Stock position | How much fuel is in each tank now? |
| Purchase shortages | Which deliveries came in short? |
Every report downloads as PDF or Excel. Reports are prepared for each branch. See branches and roles.
Locked days and an audit trail
Closed days are locked. Reopening needs a reason that is recorded. The audit trail shows who changed what, and when. Access depends on role: owner, accountant, manager or viewer. Your records are kept in the cloud with regular backups.
For the profit side, read how to calculate petrol pump profit.
Hand your accountant a book that balances
We show the reports with sample figures, or with yours during setup.
Frequently asked questions
Which reports are included?
Daily sales report, cash book, bank book, party ledger and balances, expenses, profit and loss, balance sheet, sales, purchases, monthly performance, profit trend, stock position and purchase shortages.
Are owner drawings counted as expenses?
No. Owner drawings are kept separate from Kharcha so the profit and loss is not distorted.
Can my accountant log in?
Yes. The accountant role gives access to the books and reports. Other roles are owner, manager and viewer.
Does PumpOS file taxes or connect to government systems?
No. PumpOS is a bookkeeping and reporting tool for your pump. It does not file returns or connect to regulator systems.