Free tool
Fuel loss calculator for petrol pumps
Small daily losses are easy to ignore and expensive to keep. Enter your own numbers to see what stock loss, short deliveries and bad credit cost you each month and year.
Estimated cost of losses
Rs 222,500
per month, about Rs 2,670,000 a year
- Stock loss (600 litres)
- Rs 162,000
- Short deliveries (150 litres)
- Rs 40,500
- Unrecovered credit
- Rs 20,000
At Rs 5 per litre, you must sell about 44,500 litres a month just to earn this back.
This is an estimate from the numbers you enter. It does not measure your pump, and PumpOS does not stop losses by itself. It shows where they happen, tank by tank and day by day, so you can act.
How the calculation works
(litres sold x loss% + shortage litres) x purchase price + unrecovered credit
Yearly cost is the monthly figure x 12.
Lost fuel is valued at what you paid for it, because you paid the supplier and never sold it. The last line shows how many litres you must sell, at your margin, to earn the loss back.
Where to get your own figures
- Stock loss: add up the negative variances from your daily dips. See dip reading and stock loss.
- Shortages: invoiced minus received litres on each delivery. See purchase and shortage tracking.
- Bad credit: the Qarza balances you do not expect to recover. See managing credit customers.
- Margin: selling rate minus purchase rate. See how to calculate petrol pump profit.
Frequently asked questions
How is the cost of fuel loss calculated?
Litres lost (litres sold x loss %) plus short-delivery litres are valued at your purchase price. Unrecovered credit is added in rupees. The total is shown per month and per year.
What loss percentage should I enter?
Use your own figure: add up the negative dip variances for a month and divide by the litres sold. If you do not track it yet, try 0.1%, 0.2% and 0.3% and see the difference.
Is my data saved or sent anywhere?
No. The calculation runs in your browser and nothing is sent unless you choose to send the result on WhatsApp.
Related
See it with your own pump's figures
Book a demo and we will walk through a day at a pump like yours. Setup with your previous figures is included.
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